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Letter to Parents - attendance procedures whilst remote learning

Thursday 14tJanuary 2021

Dear Parents and carers,

We are writing to clarify our school procedures around attendance and taking registers for the children now we have entered this extended period of remote learning.


We wanted to share this with you following clarification from the DFE regarding the attendance obligations for primary schools during lockdown. The Government have set the expectation that schools continue to be responsible for recording attendance of pupils and following up on absence. Schools have to record and monitor engagement in remote learning.


Registration and family contact during remote learning


Our registration procedures for the lockdown period will be follows:


KS2- children will be registered each morning on TEAMS by their class teacher. Please see your child’s year group page on the school website for timetables. If your child does not, or is unable to attend this session you will receive a follow up phone call from their teacher to check on the wellbeing of your child as well as discuss home learning tasks.


EYFS & KS1- your child’s class teacher or support staff for that year group will call you daily to have a conversation about home learning.


When your child’s class teacher calls they will speak to yourself as well as ask to speak to your child. We need to have contact with the children as well as you as parents for safeguarding reasons.


Class teachers have fed back that a number of parents are questioning the need for daily phone call contact, especially for those children in the EYFS (nursery & reception), Year 1 and 2. We understand it must feel like a lot of contact, especially if you have a number of children at home that you are receiving phone calls about. We will endeavour to keep these calls as efficient as possible for you.


As outlined above, we continue to be responsible for recording daily attendance of the children as well as their engagement in remote learning. We care greatly for our children and are missing seeing them each, as we know they must be missing school and their friends. Daily contact to check on wellbeing is important to us all. Through these daily phone calls (or TEAMS sessions) we can also provide any support needed to the children with their learning for that day.


If we are unable to make contact with you a member of the office or Inclusion team will endeavour to contact you via phone, email or the other numbers we have for you on our school system. If this is not possible we will carry out a home visit.


Reporting Attendance during the lockdown period


As a school we continue to need to know about absences from school, or inability to take part in remote learning, due to illness.


If your child is unwell or not able to attend school or take part in remote learning, please see the attached table for guidance as to how to inform school.


Thank you for your continued support and understanding in these matters.


Kind regards,



Mrs M Mills

Interim Head of School


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School Address

  • Conway Primary School

    Conway Road, Sparkbrook, Birmingham,
    West Midlands, B11 1NS

  • 0121 675 0622

Safeguarding Information

At Conway safeguarding of pupils is at the forefront of everything we do. Check out our safeguarding page for the latest information and advice

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